Fast, reliable & cost effective Equipment Transport

Preparation saves time and prevents incidents. We plan every heavy move with hands-on inspection. A physical route survey checks bridges, underpasses, overhead lines, and tight spots in real conditions.

Our pilot car drives the exact path. That confirms clearances, validates turning space, and reveals traffic patterns that maps miss. We align carriers and field crews early so everyone knows the plan.

Years in heavy haul work taught us that this effort reduces delays and protects public infrastructure. We document findings clearly for permits and coordination with local authorities.

We put safety first. That means fewer accidents, intact freight, and measurable outcomes like on-time arrival. Clients trust our process because we own moves end to end and mark warning signs and backup options before a truck rolls.

Why route surveys matter now for safe heavy equipment transport

Our team verifies the travel corridor in real conditions ahead of departure. A field check confirms road features that maps miss. This step validates safety and viability for the planned move.

We inspect bridge heights, lane widths, and obstructions where tolerances are tight. That reveals potential hazards that could delay a job or damage property. A proper route surveys report supports permits and legal compliance.

We track how the vehicle will behave through each segment. That includes turn tracking and interaction with local traffic. Early checks reduce surprises and protect schedules.

• Documented bridge measurements and pinch points.
• Vehicle-fit verification against actual conditions.
• Coordination with carriers and timing windows.

Using Route Surveys to Avoid Low Clearances and Tight Turns

A certified escort vehicle runs the exact path and logs every potential obstruction. We do this because digital maps miss important, real-world details. The field check keeps your move lawful and safe.

What “physical, well‑detailed” means beyond digital maps

We record bridge heights, overhead utilities, and low clearance points. A measured pass shows the line a vehicle must follow through complex intersections. That prevents off-tracking and damage.

We note railroad crossings, surface changes, and temporary work zones. We map tight turn radiuses and suggest alternate approaches or traffic control. Each segment gets a risk rating for crew awareness.

Commonly required by law for oversized loads

Many states list a route survey as commonly required for over-dimensional moves. Our report supports permits and meets required law checks. We also verify timing to avoid rush-hour traffic and reduce exposure.

• Measured bridge clearances at every constraint.
• Planned vehicle paths through difficult intersections.
• Clear go/no-go guidance so crews know safety margins.

Assessing risk: low clearance bridges, tight turns, and potential hazards

We walk every corridor in person to mark hazards that maps miss. Field checks find real constraints on the road and reveal risks ahead of time. This reduces delays and protects freight.

Overhead risks

We verify every bridge underpass and measure actual clearance height in real conditions. We inspect overhead wires, signal arms, and sign panels that threaten tall loads at low clearance choke points.

Horizontal risks

Our team calculates turning radiuses at intersections and roundabouts to prevent off-tracking into opposing lanes. We test lane widths and parking encroachments in tight city corridors with the actual vehicle profile.

Surface and site risks

We scan slabs, curbs, pillars, and bollards. We review railroad crossings for grade and approach angle. We confirm work zone barrier positions and lane shifts that cut margins.

“Every measurement is logged so permits, equipment, and timing match real conditions.”

• Risk severity is assigned for each potential hazards point.
• Mitigation steps guide drivers and escorts when margins are limited.
• We recommend route changes when safety standards are not met.

How to plan a safe route before you roll

We begin with precise vehicle information and build every plan from that baseline. Capturing overall height, width, length, and axle loads shapes the corridor options and flagging needs.

Collect vehicle information: overall height, width, length, axle loads

We log full vehicle specs and test-fit the profile against bridge clearances and lane geometry. This step shows if the vehicle may require reconfiguration or a different corridor.

Pre-screen with maps, then verify in person

We pre-screen digital maps for mileage and obstacles. Maps guide planning, but an in-person check confirms actual bridge clearances, approach angles, and pinch points. A field pass completes the route survey and reduces surprises.

Sequence timing to avoid peak traffic and road work

We time moves outside peak hours and around planned road work. That lowers exposure, shortens windows for lane control, and improves safety for crews and the public.

Build contingencies for detours and weather

We prepare alternate corridors, staging areas, and contact lists for utility support and towing. Inspection points along the route let us reassess conditions and call a stop if a bridge or other constraint fails verification.

Executing a field route survey with a pilot car

A certified pilot car performs a live pass through the planned corridor to confirm every practical constraint. We run this check before any load moves. The live pass finds obstructions that maps cannot show.

We verify escort vehicle credentials and test communications. Radios and backup channels are confirmed. That ensures continuous contact in dense corridors.

Pilot car and escort vehicle roles and certifications

The pilot car team carries documented training and permits. They lead, measure, and advise the crew. We assign a car escort or car escort vehicle when lane control or blocking will be required.

Driving the exact path and documenting critical features

We stop at each bridge and overhead feature to take photos and tape measurements. We log curb-to-curb turn paths and record where a vehicle may overhang or off-track.

Recording railroad crossings, construction, and traffic control devices

Railroad crossings, work zones, and traffic control are photographed and logged. We mark temporary staging and channelization that might affect tracking.

• Inventory of signs, cones, beacons, and advance warning needs.
• Radio coverage check and secondary channel assignment.
• Final route survey packet with GPS points, measurements, and turn diagrams.

We sign off only after pilot car escort and escort vehicle teams confirm the plan is executable and safe.

State permits and when pilot car escorts are required

Regulatory requirements differ by jurisdiction, and we verify them before the load departs. Each move begins with mapping permit thresholds and escort mandates across the corridor. This keeps compliance clear and planning precise.

State rules may vary: what’s commonly required

Each state sets limits for dimensions, axle weight, and required approvals. Many jurisdictions may require a formal field check and a signed permit packet.

Determining when a state permit and car escort vehicle are needed

We match vehicle specs to local rules. When thresholds are exceeded, a state permit is mandatory and a pilot car escort or car escort vehicle must accompany the load.

Speed limit, curfews, and travel time restrictions

We align permitted speed limit windows, curfew rules, and weekend bans with your schedule. That reduces exposure and keeps crews safe on high-traffic corridors.

• Permit mapping: thresholds by state and when a field check is required.
• Escort specs: certification, spacing, and required gear.
• Traffic coordination: lane control, rolling slowdowns, and utility staging.

“We build compliance into every plan so safety and legal requirements are met from origin to destination.”

Coordinating with local authorities and traffic control

Our team briefs every municipal partner early so approvals and traffic plans are ready on the day. We notify local authorities along the planned corridor with schedules, vehicle dimensions, and direct contact details.

We arrange police escort when a constrained bridge approach or an oversized turn may need temporary closures. That protects motorists and keeps crews focused on safety.

Notifying jurisdictions along the path

We provide route maps, measured clearances, and timing windows to public works and law enforcement. This streamlines permit sign-off and reduces last-minute holds.

Police escort and temporary closures for constrained moves

Temporary traffic control plans include cones, flaggers, rolling stops, and staged pull-offs. We assign staging areas where a vehicle can wait for a green light from control points.

• We coordinate barricade moves and lane shifts with public works.
• We share detour plans and traveler updates to limit congestion.
• We place support crews at critical locations for rapid response.
• We brief officers on hand signals, radio channels, and contingency steps.
• We document lessons learned with local authorities for future jobs.

“Close coordination with local authorities and traffic control reduces delays and raises safety across every corridor.”

For more on why a field check matters, read our route survey importance.

Advance warning and detection technology that prevents strikes

Advanced sensors watch approach lanes and trigger visible alerts long before a risky bridge. We pair real-time detection with clear, instructive messages so drivers know the next action.

CMS units with flashing beacons display simple commands like “overheight, pull right at turnout.” These warning signs give a direct path off the main line. Pull-off areas let a vehicle stop safely for inspection or an escort.

LiDAR and infrared overheight detection systems

We favor LiDAR when lane targeting and precision matter. A light sheet scans the approach and triggers targeted warning signs. Infrared can be cost-effective, but it needs tight alignment and frequent checks to cut false alarms.

Integrating with traffic controls

Where feasible we link detection to the nearby traffic signal. That creates safe gaps for rerouting and reduces conflict at a constrained bridge. Durham, NC showed how coordinated beacons and a signal can stop traffic when an overheight vehicle is detected.

Costs, maintenance, and service life

These systems require higher upkeep than passive signs. We budget for procurement, utility, and service life. We test messages at speed and verify visibility for long-term safety and alignment with our route plans.

“Detection supports the human plan — technology warns, crews act.”

Case signals: what real-world systems look like

Real-world installations show how detection tech changes driver choices before an overhead hazard. We study practical systems that alter approach behavior and reduce strikes near constrained bridges and tunnel portals.

Durham, NC: laser detection tied to a traffic signal

Durham’s system links laser overheight detection with flashing beacons and an adjacent traffic signal. When an overheight vehicle is detected, the signal turns red and a dynamic sign commands “Overheight Must Turn.”

That combination slows cross traffic and creates a safe gap for a reroute. It proves stopping cross traffic can open a predictable, protected path for a tall vehicle.

Water “STOP curtain” tunnel warning concept

The Sydney Harbor Tunnel uses a water projection that forms a giant stop symbol at the tunnel mouth. The visual is impossible to miss and forces drivers to stop for assessment.

These creative warning signs work because they demand immediate attention. MUTCD compliance may also be required in U.S. adaptations.

• We study Durham as a model for signal integration and advance warning strategies.
• We note how beacons, dynamic signs, and signal control change driver behavior in time.
• We assess where similar concepts may also be adapted within U.S. regulatory frameworks.
• We incorporate lessons from these cases into our field templates and stakeholder briefings, including measured guidance on height poles and detection planning: height poles and detection.

Case data show these systems lower incident rates and reduce property damage when integrated with clear plans and compliant signage.

Regulatory and warning signs for low clearance and detours

Clear, well-placed signage protects crews, motorists, and freight. We plan sign placement during the field pass so drivers see guidance early enough to detour or stop safely.

Regulatory signs versus warning signs: where each applies

Regulatory signs state legal requirements. They set speed limits, lane closures, and mandatory turns that may require enforcement to be effective.

Warning signs advise of conditions ahead. They display bridge height, detour directions, or advisory speeds so a vehicle can act before encountering a barrier.

Advance warning placement, legends, and conspicuity

We place advance warning far enough back for a vehicle to choose a safe detour. Legends show exact clearance heights and clear action words. Sizes, colors, and 3M retroreflective materials meet MUTCD and last in harsh environments.

We map sign locations during the field pass. Photos and cut sheets with mounting specs go in the permit packet. We audit sign condition during follow-up checks so visibility stays high for the life of the plan.

• Sign role: regulatory signs enforce rules; warning signs give timely direction.
• Material: 3M reflectivity, typical sizes, and ten-year guarantees for permanent use.
• Conspicuity: placement and legend clarity for approach speeds and traffic conditions.
• Coordination: enforcement contacts when a regulatory sign must be backed by police or public works.

“Sign placement and materials are not optional — they are part of a safe, compliant plan.”

Specifying low clearance signage that meets U.S. standards

Sign placement and materials are chosen to give tall vehicles clear, early direction. We follow MUTCD guidance and tailor messages when approach geometry calls for a custom legend.

MUTCD alignment and when custom messages are appropriate

We align legends with MUTCD so enforcement and driver expectation match across the corridor. Standard legends work in most cases.

Custom messages like “Clearance __ Ft. __ In.” appear when a bridge approach needs explicit action. Those messages reduce hesitation at critical decision points.

Materials, reflectivity, and durability for work zone and permanent use

We specify 3M sheeting with a 10‑year rating for permanent placements. Common sizes include 6″x30″, 12″x36″, and 24″x24″.

Portable options serve a changing work zone. Mounts resist vibration and keep legends readable for tall vehicle approach speeds.

• We keep a signs inventory with backups for quick swaps.
• Sign schedules note staging, removal, and lead times for procurement.
• Photos and GPS points document each installation for permit packets.

“Consistent signage and durable materials make a safer path across every bridge and road we cross.”

Documenting your survey: what to capture and how to store it

We create a single, verified record that crews and authorities can trust. That packet saves time during permitting and keeps everyone aligned on safety and execution.

Route narrative, diagrams, and clearance height measurements

Our narrative explains each move in plain steps. Diagrams show line-of-travel through every turn and approach. We store clearance height measurements at each bridge, wire, and sign structure that could limit the move.

Photos, GPS points, and change logs for road work

We embed timestamped photos and precise GPS points for every critical feature. A change log records road work, temporary closures, and any edits. Version history makes the latest data obvious for field teams.

Privacy, data retention, and sharing with carriers and authorities

Privacy controls limit image access for sensitive sites. We set retention windows and clear access rules for carriers, permitting offices, and internal users.

“A clear export pack speeds approvals and reduces questions from officials.”

• Railroad crossing IDs and approach angles included in a consistent template.
• Approval stamps and reviewer names logged for accountability.
• Archived outcomes feed future planning for the same corridor.

Pre-trip briefings: aligning truck drivers, pilot cars, and carriers

We run a short, focused pre-trip huddle that confirms timing, checkpoints, and safety steps for every team. This quick meeting gets truck drivers, pilot car crews, and carriers on the same page. It reduces confusion once we start moving.

Roles, hand signals, and radio protocols

We clarify duties and comms before wheels roll. Hand signals are practiced. Radio channels and call signs are set. Each vehicle carries the latest permit packet and the survey export.

We review speed limit expectations for each segment. We rehearse how spotters position on the roadside and where the escort vehicle will lead at bridges and complex intersections.

Calling audibles when conditions change

Field decisions happen fast. We define who can call a stop and when the team may need to reassess. Backup contacts for authorities and utilities are confirmed.

• Confirm updated documents and permits for every vehicle.
• Assign the escort vehicle lead who calls the sequence at critical points.
• Log attendance and resolve questions before departure.

“Clear briefings turn survey data into safe action on the road.”

On-the-day execution: traffic, detours, and work zone adjustments

On move day we verify live traffic and update the plan if incidents change expected flows. We start with a morning check that confirms closures, delays, and signal timing. That keeps safety clear for the convoy.

We position a pilot car escort team at the first critical approach. They manage lane control and steady progress through complex intersections. A car escort takes lead where lane control is needed.

We adapt when a work zone shifts. Temporary signs are checked before we drive past. If a bridge shows congestion we stage in pull-offs until the path is clear.

• We confirm conditions each hour and reroute when traffic patterns change.
• We maintain safe vehicle spacing and enforce comms checkpoints at mileposts.
• We coordinate detours with local officials and keep the convoy informed in real time.

We record deviations and lessons learned, then close the loop with a final check that equipment and documents are accounted for at destination.

Seven key benefits you can bank on with a route survey

A documented route survey turns uncertainty into a clear plan. We reduce risk for drivers, crews, and the public. That means fewer accidents and less damage to equipment and infrastructure.

We cut traffic delays by identifying bridge conflicts and chokepoints before any move. Early fixes keep lanes flowing and shorten hold times.

We protect property and freight. Measured passes verify vehicle fit and reveal hazards that cause costly strikes.

• Coordination with local authorities is established early for smoother permits and traffic control.
• Closures and delays are anticipated so timing avoids peak congestion.
• Carriers get precise directions, measurements, and staging plans for a safer pass.
• Our years of field experience inform decisions that prevent costly errors.

We provide full support from planning through execution, and we document every outcome so each subsequent move benefits from the last.

Learn more about our compliance and field methods in this detailed overview: route survey compliance.

Checklist: from order to roll-out

We confirm every order and assign a field lead who owns execution. That person verifies dimensions, constraints, and the planned timeline. This first step keeps responsibility clear and reduces last-minute changes.

Permits and escort bookings follow immediately. We complete the route survey, compile measured data, and submit state permit applications with supporting evidence. Permit windows are tracked until approval.

Permits secured, escorts booked, and support on standby

We book pilot car teams and an escort vehicle. Backup crews are reserved for alternate dates. Certifications and insurance are verified and placed in the convoy packet.

Signs, advance warning devices, and reroute plans ready

We stage warning signs and advance warning devices, including CMS when appropriate. Pull-over areas are identified upstream of any bridge so a vehicle may stop safely if an overheight detection triggers a reroute.

• Order verification: dimensions, weights, and special constraints confirmed.
• State permit: applications submitted with measurements and photos.
• Pilot car: teams scheduled and contact lists finalized.
• Warning signs: placed and tested for visibility.
• Traffic control: plans included and authorities briefed.
• Convoy packet: maps, photos, contacts, permits, and contingency steps loaded.

“We run a final check: permits, insurance, and certifications are on board the vehicle before we release the team.”

Before departure we lock communications, confirm check-in times, and brief the crew on timing windows and contingencies. Utilities and authorities remain on standby so any change is managed fast. That lets us roll with confidence and keep every move accountable.

Ready to move high-stakes freight safely today

When lives and schedules depend on precise planning, we take full ownership of every move. We plan the truck profile, book carriers and escorts, and prepare permit packets for each bridge approach.

Our team brings years of specialist experience. We deploy clear warning signs, detection tech, and measured route surveys so your vehicle clears the jobsite without surprise.

We manage the road, the paperwork, and on-site teams. That keeps communication responsive before, during, and after the move. You keep peace of mind; we protect the freight.

Engage our crew today and move forward with confidence. We are ready to plan and execute your next high-stakes haul.