Fast, reliable & cost effective Equipment Transport

We centralize permit management so your moves stay on schedule. Oversize and overweight trips often need multiple permits across cities, counties, and provinces. That creates paperwork, inspections, and timing risks.

We turn complex rules into a clear page of next steps and handle filings end to end. Our team aligns every permit with the vehicle, load, trip cadence, and project timeline to avoid last-minute delays.

We coordinate access and traffic details across jurisdictions. That reduces back-and-forth with agencies and speeds issuance. We also track inspection windows and seasonal limits to protect your business-critical moves.

As your single point of contact, we safeguard compliance with accurate vehicle specs and load details. You keep focus on operations. We keep the paperwork, calendars, and alerts current so every permit supports a safe, timely route.

End-to-End Permit Management That Keeps Your Long-Term Heavy Haul Moving

We sync start dates, agency windows, and crews so each movement happens as planned. Our team handles planning through approvals so you do not need to submit applications or juggle multiple agencies.

We validate every application against agency rules and current timelines. That cuts rejections and keeps approvals on track. In Ontario, single-trip turnaround runs about 12 business days with issuance up to three business days before the start date. Municipal roads often need extra access and traffic permissions beyond provincial or state highways.

We map permit start date windows to your trip schedule. That reduces idle time and keeps vehicles productive. We match scope to each vehicle and each use case—repeat operations, project moves, and single-trip needs.

• We orchestrate every trip leg across highways and local roads.
• We build dashboards that track permits, expirations, and status.
• We plan buffer time based on current agency processing.

Want a closer look at regional timing and process? See Ohio’s permitting process for an example of agency windows and issuance dates.

Managing Permit Renewals for Long-Term Heavy Haul Projects

We assess each load against highway rules and lock in the right coverage before a trip. Oversize and overweight vehicles need authorization when the combined vehicle load exceeds legal limits. That includes width, height, length, and weight thresholds used by agencies.

What qualifies and why renewals matter

Annual authorizations run 12 months in Ontario. Project authorizations last up to six months and tie to contracts. Single-trip approvals often span seven days. Superloads — over 120,000 kg, 5 m width, or 45.75 m length — need engineering reviews and certified escorts.

Typical windows and how we prevent gaps

Processing can take up to 15 business days for annual and project types. Single-trip papers may be issued as late as three business days before the date. We track these windows and align renewal cycles with your schedule to avoid lapsed coverage.

Restrictions, eligibility, and route controls

We screen non-divisible criteria and validate vehicle specifications so inspections match the paperwork. Bridge rules require low speeds on crossings over 45,000 kg and adherence to posted limits. We also map routing limits and combination constraints to keep every movement compliant.

See the Texas permit process for regional timing and application practices.

Proactive Renewal Scheduling, Documentation, and Compliance Controls

Our team books renewal windows early to align contracts, trips, and seasonal limits. We map submission dates to agency calendars so approvals arrive before a listed end date. This reduces rush filings and keeps every movement covered.

We prepare complete application packages with forms, contract letterhead, origin-destination routes, and number of loads when required. Superload single-trip filings include a current Traffic Management Plan and verified structure clearances.

Scheduling ahead of expiry

We log agency business days and typical processing time and set internal deadlines hours or weeks ahead. That buffers seasonal construction, detours, and municipal street closures.

Documentation we prepare and maintain

• Applications and forms with standardized equipment specs so reviews are consistent.
• TMPs that define staging, traffic controls, and certified escorts.
• Contracts, load data, route details, and municipal parking or street approvals.
• A secure vault with approvals, amendments, and historical files for fast compliance checks.

Route Planning That Accounts for Construction, Structures, and Municipal Requirements

Clear, practical routing starts with verified structure and field checks. We run clearance checks for bridges, overheads, and constrained corridors. This ensures the vehicle can physically clear each segment before a trip is scheduled.

We monitor construction bulletins and lane closures. That data is folded into routing so traffic impacts do not force last-minute changes.

Clearance checks and structure constraints

We map height, width, length, and weight limits against proposed routes. On highways and local streets we validate load constraints and pre-clear detours when a structure blocks the way.

Traffic management and right-of-way needs

We secure street occupancy and parking approvals when staging or layovers are required. We align hours of work with business districts to reduce disruption and protect local access.

Coordinating state, provincial, and municipal permits

We coordinate permits across jurisdictions so access stays continuous during a single trip. Agencies get accurate maps, TMPs, and inspection schedules to speed approvals and lower conditional restrictions.

Want a deeper look at permit challenges and agency timing? See our overview of the key issues that affect heavy moves.

Permit Types and Use Cases We Support Across Complex Fleets

We break down each authorization type so you choose the right coverage with confidence.

Annual and enhanced annual options cover repeat operations across defined networks. Enhanced versions add specific limits and toll highways access when a valid transponder is in place. These permit types reduce paperwork for routine routes.

Project options and contract moves

Project permits last up to six months and tie to fixed routes and contract proof. Enhanced project filings can authorize wider or longer moves after clearance checks. We match the scope to the contract and document the number of loads.

Single trips and superloads

Single-trip approvals typically span up to seven days. Superloads exceed thresholds and require Certified Superload Escorts, a Traffic Management Plan, and bridge evaluations when vehicle load limits pass 120,000 kg.

Special configurations

We handle self-propelled equipment, long logs, mobile/modular units, and triples. Each vehicle configuration gets recorded so permits reflect actual combination limits and field inspections match paperwork.

• We align loads and vehicle load data with permit conditions to avoid on-road disputes.
• Clearance checks and contingency routing are added before dispatch.
• For tips on streamlining filings, see our secrets to a smooth permitting process.

How Our Service Works: From Application to On-Road Compliance

We follow a clear workflow that keeps approvals aligned with dispatch and drivers. We assess fleet specs and routes. Then we plan clear lines of travel and structure checks.

Next, we submit applications with complete forms and accurate data to speed reviews. In Ontario carriers can register online to apply annual, enhanced annual, and single-trip permits. Project filings need contracts and route details; superloads require a current TMP and bridge evaluations above 120,000 kg.

We register with agency online services when required and track every file number. We monitor status daily and answer reviewer questions fast so approvals fall into the proper hours and days ahead of a move.

• We apply permit strategies on a solid basis of agency rules and operational goals.
• We coordinate municipal access, staging, and right-of-way reviews to avoid day-of-move conflicts.
• We brief drivers on travel limits and route notes to make on-road compliance straightforward.

Want a faster way to get a permit? See our quick guide to online filings at quick and easy heavy-load permits.

Ready to Keep Your Heavy Haul on Schedule? Let’s Secure Your Next Permit Renewal

Keep trips on schedule by aligning filings, fees, and access early. Share your equipment list, recent trips, and timelines. We return a clear page with the exact applications and information you need to get permits in hand.

We prepare application packages that include vehicle load data, contracts, Traffic Management Plans, and route checks to avoid construction conflicts. We confirm permit fees and municipal access, and we time filings so permits arrive before dispatch.

Ready to start? Send your vehicle specs and planned trip dates. Our service reviews the requirements, builds forms, and files with agencies to keep your way clear and your operations moving.